PSC deficiencies: several action codes, the repair scope and the evidence for closure

A deficiency on Form B is rarely closed by one line of text. The officer writes two codes (17 and 70, rectify before departure and class informed), the class answers with a repair scope, and the superintendent then collects thickness measurements, sketches, photos and the surveyor's acceptance before anyone agrees the item is closed. Until today the PSC inspections register in SuperRonin kept the code, the text and one action code. The rest lived in e-mails and in a Word file per ship.

PSC observation. Under the code and its title there is now a field for what the officer actually wrote on Form B, word for word, for example "DECK HATCHWAY COVERS HEAVY RUSTY". The title of code 03105 only says the deficiency is about covers; the observation says what is wrong with them. In the inspection card it is the line that stands out, and the table, the vessel card and the search show it instead of the code's title.

Several action codes. A line now holds up to five codes. Type the first one, press Action for the next. The hints list the common codes with their meaning; 40, 50, 55, 70, 80 and 85 (next port, flag State, class informed and the rest) are among them now. A condition made from the line with → Condition takes the earliest due date its codes set, so 17 with 16 is due on the day of the inspection. Lines saved before this change keep the one code they had.

Closure scope. Under each line in the form there is a closed panel with four parts. Required repair / action is what has to be done, as the class or the office wrote it. Why required for closure says why cleaning and painting won't do. Required evidence is a checklist: UTM report, steel renewal sketch, welding and NDT records, before and after photographs, the surveyor's acceptance. Each item can point at one of the inspection's files, so the UTM report on the list opens the UTM report; a file picked there is attached to the deficiency as well.

Ticked from the card. The evidence list shows in the inspection card as "2 of 5 collected". Anyone whose role may edit entries can tick an item there without opening the form. The crew uploads the photos, the office ticks them off, and the next person who opens the inspection sees what is still missing.

Repeat of an earlier deficiency. When the officer writes up something that was already outstanding, pick the earlier deficiency from the vessel's previous inspections, and the line links to that inspection. If the earlier one was recorded before you used SuperRonin, describe it in words, for example "Form B No. 1, 18.09.2024, code 99".

Into the condition. → Condition copies the repair and the evidence list into the text of the new condition, next to the codes, and the photos and documents go with it as before (photos and documents on every deficiency). Questions and examples of real closure reports are welcome at [email protected].