Certificate and survey management for ship managers
Every certificate, survey, condition of class and PSC finding across your fleet, with what falls due next and what each ship is still missing. Built for technical managers, superintendents and DPAs.
Free during the pilot. No card, no contract, and every register exports to CSV.
Fleet overview
The first page after sign-in answers the question a technical director asks first: is anything about to go wrong?
Registers
Issue and expiry dates, extensions, last and next endorsement, survey windows and postponements. The status comes from the earliest of those dates, so a slipping annual endorsement shows up before the expiry does.
Vessel card
The catalogue starts with 106 certificate and document types. Each type knows which ships need it, by ship kind, tonnage, length, passengers, oil cargo and trade profile.
Audit trail
Attach PDFs and photos up to 50 MB to any entry. Every change is logged with who made it, when, and the old and new value.
Issue and expiry dates, extensions, last and next endorsement, and where the original is kept. The status comes from the earliest of those dates, so an annual endorsement that slips shows up before the expiry does.
Interval, last done, next due and the window around it. Postponements keep their new date and the reason.
Who issued them, the due date, and how and when they were closed. Open conditions count towards reminders like certificates do.
Each port State control inspection with its deficiencies from Form B: code, action taken, detainable, RO responsible, closed. One click turns a deficiency into a condition with the due date its action code gives. The vessel card shows the history with detentions marked.
The catalogue starts with 106 certificate and document types. Each one knows which ships it applies to: by ship kind, gross tonnage, length, passengers, oil cargo and profile (noxious liquids, dangerous goods, INF cargo, polar waters, gas fuel). The vessel card lists the mandatory ones with no live certificate on file.
One email digest per step, 90, 60, 30, 14, 7 days before a due date and once more when it passes. Grouped by vessel and sent only for the ships a person is assigned to. The same steps ring the bell in the app.
Pick the flag administration, class society and P&I club on the vessel card, and new circulars from their public lists arrive as a one-line bulletin with a link to the original, in the bell and under News. Port State control regimes and the IMO are listed for every ship, and a refusal of access that names your vessel rings the bell. We add more issuers on request.
Attach PDFs and photos up to 50 MB to any entry. Every change is logged with who made it and when, and scans open through links that stop working within two hours.
Set the flag administration, class society and P&I club on a vessel card. SuperRonin reads their public lists and sends each new document as one line with a link to the original, in the bell and by e-mail, to the people assigned to that ship.
A ship on the Zanzibar register gets ZMA circulars, a Panama ship gets Merchant Marine Circulars. Lists of the issuers you follow are read every 3 hours.
A Paris or Tokyo MoU notice that names one of your ships by IMO number rings the bell, even if you follow nothing else.
Every document we find is also listed on a public page per issuer, with RSS and JSON feeds. No sign-in needed to browse it.
Sign in with your work email or Google and give the company a name.
Search by name, IMO or MMSI. Ships the Skydex AIS network has heard come with their identifiers filled in.
Managers edit, purchasers and viewers read, and the account on board sees its own vessel only.
These are the defaults. An admin can switch each action on or off per role: commenting, scans, editing, changing dates, adding and archiving entries, vessels and export.
| Owner | Admin | Manager | Purchaser | Viewer | Vessel | |
|---|---|---|---|---|---|---|
| See the registers | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Comment | ✓ | ✓ | ✓ | – | – | ✓ |
| Upload and remove scans | ✓ | ✓ | ✓ | – | – | ✓ |
| Edit entries (except dates) | ✓ | ✓ | ✓ | – | – | ✓ |
| Change dates | ✓ | ✓ | ✓ | – | – | – |
| Add entries (with their dates) | ✓ | ✓ | ✓ | – | – | ✓ |
| Archive and restore entries | ✓ | ✓ | ✓ | – | – | ✓ |
| Add and edit vessels | ✓ | ✓ | ✓ | – | – | – |
| Export CSV and print | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Manage members and permissions | ✓ | ✓ | – | – | – | – |
Scans and documents sit in private storage with no public address. A file opens only through a signed link made for a signed-in member, and the link expires within two hours.
Each organisation sees only its own data. People can be limited to particular ships, and an admin decides per role who may edit, change dates, archive or export.
Every change keeps who made it, when, and the old and new value. Deleting an entry archives it; nothing disappears without a trace.
The database is backed up every day and backups are kept for 14 days. Where the service is hosted and who processes what is on the privacy page.
Export any register to CSV or print it at any time. When a company stops using the service, we delete its data on request.
Send your security questions or questionnaire to [email protected] and we answer them in writing.
Hosting, processors, retention and your rights under the GDPR: see the privacy page.
We are running SuperRonin with the first shipping companies now. Book a call and we go through it with your ships and papers, click through the live demo with a made-up fleet, or start the free pilot yourself: no card, no contract.
Or write to [email protected]
It depends on the flag, the ship type, its size and its trade. IMO FAL.2/Circ.133 lists the certificates and documents required on board. Our starting catalogue of 106 types is built from that list plus the usual class, flag, insurance and equipment papers, and each type carries the thresholds that decide whether it applies. Your flag or class may ask for more, and you can add your own types.
Enter each certificate with its issue and expiry dates, extensions and endorsements. The register sorts by the nearest due date and marks every entry as valid, due in 90 days, due in 30 days, overdue or expired. Everyone assigned to the ship gets an email digest 90, 60, 30, 14, 7 days before a due date and again when it passes.
Expiry is the date printed on the certificate. An extension replaces it until the new date. An endorsement is the periodic sign-off, such as an annual or intermediate survey, and the next one can fall due long before the expiry. The due date we show is the earliest of the extended or original expiry and the next endorsement.
Yes. The vessel role is an account for the ship itself. It sees only its own vessel, can upload scans and mark that the original is on board, and cannot change dates. Dates are changed from the office.
From the public circular lists and feeds of the flag administrations, class societies and P&I clubs your vessels use, and of the Paris, Tokyo and Abuja MoUs and the IMO, checked every 3 hours. We copy the number, the date and the title as the issuer publishes them and link the original document; we do not keep copies or write summaries. If your flag, class or club is not on the list yet, tell us which one.
Not yet. Entries are added through the form today, and every register exports to CSV. Import from a spreadsheet is the next thing we are building.
Only members of your organisation, and only for the ships they are assigned to. Scans are kept in private storage and open through short-lived signed links. The privacy page explains where the data is hosted and who processes it.
Nothing while we run the pilot with the first companies. There is no card to enter and no contract to sign to start.
