superronin.com: certificates and surveys for a fleet, on the Skydex account

Skydex has been about watching ships and aircraft from the outside. Superintendents and technical managers look at the same ships from the inside, and the thing that eats their week is paperwork with expiry dates. Load line, IOPP, safety management, class, P&I, radio, liferaft service. A tanker carries dozens of these, each with its own cycle, endorsement window and issuing authority, and most companies still track them in a spreadsheet per ship.

superronin.com is a separate site for that work. It runs on the same backend and the same accounts as Skydex, so you sign in with an email link or Google and land in your company's organisation.

What's in it

• Certificates: issue and expiry dates, extensions, last and next endorsement, where the original is (office or on board). Status is worked out from the earliest of those dates: valid, due in 90 days, due in 30, overdue, expired.
• Surveys: interval, last done, next due and the window around it, postponements with a reason.
• Conditions of class and remarks: who issued them, the due date, how and when they were closed.
• Each entry keeps comments, a full change history and scanned copies (PDF or images up to 25 MB). Scans open through short-lived signed links, so a forwarded link stops working within two hours.
• Filters by vessel, status and group, search, saved views, CSV export for Excel and a print layout without the menus.

What each ship is missing

Every organisation starts with a catalogue of 106 certificate and document types built from IMO FAL.2/Circ.133 plus the usual class, flag, insurance and equipment papers. Each type knows which ships it applies to: by ship kind, gross tonnage, length, passengers, oil cargo, and flags like noxious liquids, dangerous goods, INF cargo, polar waters or gas fuel. Fill those in on the vessel card and it lists the mandatory papers you have no live certificate for. Add next to a line opens the form with the type already filled in.

Vessels can be added by name, IMO or MMSI from what the Skydex AIS network has already heard, so the name, IMO and MMSI come prefilled.

People and reminders

Roles are owner, admin, manager, purchaser, viewer and vessel. The vessel role is the account on board: it sees one ship, uploads scans and ticks "original on board", but cannot change dates. Dates are changed from the office.

Every member who has signed in gets one email digest per crossed step, grouped by vessel and limited to the ships they are assigned to: 90, 60, 30, 14 and 7 days before a due date, and once more when it passes. Certificates, surveys and open conditions all count. The check runs every hour, and each step is sent only once per entry.

Where it stands

This is the first phase and it is free while we run it with the first companies. The interface is in English. Vendors, purchasing and the other modules come later, after the people using this one tell us what they need. If you manage ships and want to try it, sign in at superronin.com and create an organisation, or ask us on Skydex and we'll set it up with you. For the ship side of Skydex, see the fleet tracking page and the live ships map.